Details

Business: BC First Nations Justice Council
Website: indeed.com

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Description

BC First Nations Justice Council

Looking for Full Time Office Administrator 

$45,000–$55,000 a year

Job Duties and Responsibilities:

• Manage client experience and ensure a culturally safe experience for anyone coming into the office and maintain accessibility in both availability and warmth of services.
• Provide an empathetic, gentle approach to difficult interactions within and at the IJC doors to ensure client, community and team safety.
• Conduct initial intake conversations with new clients.
• Work closely with the Managing lawyer(s) to ensure an overall collaborative operation of the Indigenous Justice Centre.
• Support office operations for smooth operations and to provide preventative measures by identifying issues.
• Implement established policies and procedures, measure outcomes against standards, and improve operational flow when identified.
• Oversee office interactions, responding to requests and questions.
• Maintain office efficiency by organizing procedures, handling. correspondence, managing filing systems, and overseeing office maintenance, supplies and equipment uninterrupted function.
• Provide direct administrative supports as needed, including scheduling appointments, meetings, and events as needed.
• Assist with office space/infrastructure scheduling, maintenance and planning (moves, adds, and changes to workstations).
• Liaise with other staff to share and exchange information and provide guidance as appropriate.
• Maintain confidentiality of client-related information.
• Participate in IJCs proactive approach to staff wellness.
• Compile information for annual and other reports and ensure comprehensive statistics are maintained as required.
• Contribute to the collaborative approach to wrap-around services in the Indigenous Justice Centres.
• Work together with the IJC team to maintain a welcoming, high-function centre by supporting colleagues and community partners, as assigned.
• Provide reception coverage.
• Comply with BCFNJC policies and procedures.
• Other duties as assigned.

Qualifications and Work Experience:

• 3-5 years' experience working as an office manager or a similar role or the equivalent combination of education and experience.
• Knowledge of local and urban Indigenous cultures is preferred.
• Excellent interpersonal and communication skills.
• Experience or comfort deescalating conflict.
• Empathetic approach to people who are unhomed or dealing with addictions.
• Knowledge of MS Office programs including (Word, Excel, Outlook, PowerPoint).
• Knowledge of the WorkSafeBC requirements that apply to the work under your supervision and make sure those requirements are met.
• Self-motivated individual with the ability to work with minimal supervision in a team-oriented setting.
• Knowledge of clerical practices and procedures and organization management principles.
• Strong time-management and people skills, flexibility, and multitasking ability.
• Ability to maintain confidentiality, problem solve and take initiative.
• Understanding of interdisciplinary approach and respect for non-legal supports.
• Commitment to collaborative team environment.
• A clear criminal reference check (CPIC) and Vulnerable Sector Clearance will be a condition of employment.

For more information and how to apply please visit: www.indeed.ca